Statement

The Georgetown University Domain Name Policy (the "Policy") provides a context for stable and consistent assignment and maintenance of domain names and Internet Protocol (IP) addresses used throughout the University.  The Policy is designed to support the mission of the University by providing appropriate, consistent management of the University's domain name and IP address systems.

Applicability

This Policy covers all University domain name and IP address systems and are applicable to all parts of the University network. The responsibilities in this Policy apply to all members of the University community.  Technology Service Providers, Systems & Network Administrators, and the Office of Communication have special responsibilities under this policy.

Guiding Principles and Purpose

Domain names and IP addresses are vital to the University's network architecture and routing as well as for communicating to constituents the location of information resources.

Accurate, consistent, efficient routing on Georgetown's networks and accurate, consistent identification of the locations of resources on these networks are vital functions that rely on appropriate management of shared domain name and IP address systems.

Management of these systems must prevent unauthorized use of Georgetown domain names and IP addresses and must implement procedures that will keep these systems consistent, secure, and capable of handling new services in the future.

This policy serves to protect these names and addresses from inconsistent or inappropriate use that could adversely affect these vital functions. This policy incorporates by reference procedures for the network architects and technicians who are responsible for assigning and maintaining the domain name and IP address systems at Georgetown University.

This policy works in conjunction with all other University policies that protect the University’s information assets and resources, including, but not limited to.

Administration and Implementation

The domain name and IP address systems at Georgetown University are shared resources that are vital to Georgetown's networking functions. For reasons of consistency, security, and scalability, these systems must be managed as a whole, not divided among various "owners." Therefore this Policy applies to the Georgetown University domain name and IP address systems for the entire University. This includes all IP addresses within the 141.161.xxx.xxx range and all domain names owned and managed by the University.  Therefore, All DNS and DHCP services at Georgetown University, and all University IP addresses,  will be managed by University Information Services (UIS).

Responsibilities

Members of the Georgetown University community with specific responsibilities governed by this policy are listed below.  For clarification on the terms used in this document, please refer to the “Office of Information Services Policy Definitions.”   The Procedures for the Protection of University Information define the procedures required to fulfill these responsibilities.

Users of the Georgetown University network are responsible for abiding by this Policy, the Computer Systems Acceptable Use Policy, the Information Security Policy, and all other relevant University policies, as well as local and national laws. In particular, users should not advertise IP addresses or names that reflect the network architecture (e.g. name.subnet.georgetown.edu). Advertised domain names should be requested in accordance with current procedures.

Systems & Network Administrators (SNAs): SNAs are responsible for implementing this Policy for all devices on the portions of the network they administer.

UIS: University Information Services is responsible for coordinating all DNS and DHCP services at Georgetown University and handling all routine procedures associated with these services. UIS is responsible for the Georgetown University network architecture, planning, and standards for services. UIS is also responsible for handling non-routine procedures, special requests, and incidents associated with DNS and DHCP services.

Office of Communications: The Office of Communications shall also have the right to review all domain name requests and reserves the right to reject domain names that are offense, ambiguous, too broad, conflict with registered trademarks or is inconsistent with the University's digital communication strategy.

Enforcement

Pursuant to the Georgetown University Human Resources Confidential Information Policy, employees who violate the University’s Information Security Procedures may be subject to disciplinary action, up to and including dismissal. Unauthorized access or disclosure of legally protected information may result in civil liability or criminal prosecution.

Consistent with the Computer Systems Acceptable Use Policy, the University may temporarily suspend, block or restrict a user’s access to information and systems when it reasonably appears necessary to do so in order to protect the integrity, security, or functionality of University resources or to protect the University from liability.

The University may routinely monitor network traffic to assure the continued integrity and security of University resources in accordance with applicable University policies and laws. The University may also refer suspected violations of applicable law to appropriate law enforcement agencies.

Definitions

For clarification on the terms used in this document, please refer to the Office of Information Services Policy Definitions, Roles, and Responsibilities.  Terms used in this policy include:

  • Domain Name
  • GU trademark
  • System and Network Administrators
  • Technology Service Provider Organizations

Resources

Links to the following policies that support this Policy are available on the Georgetown University Information Security Web site:

Approval

Approved on January 8, 2014 by David C. Smith, University Information Security Officer

Review Cycle

This policy will be reviewed and updated as needed, but at least annually, unless changes in institutional policy or relevant law or regulation dictate otherwise.

Revision History